TraumaCon 2026 - Sponsors & Exhibitors
Thank you TraumaCon 2026 Sponsors!
The Society of Trauma Nurses (STN) is a membership-based, non-profit organization whose members represent trauma nurses from around the world. Members are health care professionals who are innovators and leaders in research, education, management, and direct trauma service delivery.
STN’s Annual Conference, TraumaCon, is the trauma community’s most powerful networking event for connecting with trauma centers and their influential leaders. Connect with individuals who serve in leadership roles and have purchasing power within their health system. As Trauma Program Managers (TPM), their main responsibility is to oversee the entire trauma service line and ensure that it runs smoothly, often influencing financial decisions tied to specific patient care items and equipment.
If you provide any of these products or services, you need to exhibit at TraumaCon:
- Advanced Monitoring Systems and Products
- Data Collection/Registry, Analysis, Research and Evaluation Software Products
- Drug Therapies for Trauma
- Fluid Management
- Hemorrhage Control
- Injury Prevention Resources
- Medical/Critical Care Transport
- Nurse Recruitment
- Nursing Specialty Certification
- Patient Temperature Management
- Radiology and Imaging Equipment
- Spinal Immobilization and Support Devices
- Therapeutic Support Systems
- Trauma Resuscitation Products
- Wound Care and Irrigation Systems
STN is committed to offering an environment where participants and vendors have multiple chances to interact with each other and learn about the products and services available to trauma nursing professionals and centers. Please be sure to join us during the networking activities and take advantage of the opportunity to connect with your customers.
Core Benefits
All STN Sponsors and Exhibitors receive the following mutual benefits:
- Networking & Educational Opportunities: Each exhibiting company is provided two complimentary full conference registrations, a value of $2,000. Registration passes include Thursday and Friday breakout/general sessions as well as two continental breakfasts, two lunches, four breaks and a welcome networking reception.
- Attendee Mailing & Emailing Lists: Pre-and post-conference access to the exclusive registration list for promotional use (see Networking Opportunities for additional details).
- STN Web Site & Conference Reminders: Recognition on the STN Website and in conference reminders.
- Conference Syllabus: Recognition in the Conference Syllabus.
- Badge Identification: Company representative(s) identified as an exhibitor on their badges.
- Vendor Booth Game: STN organizes an exhibit hall game (complete with prizes) which includes both vendor and registrant participation. The goal of the game is to draw registrants to the exhibit hall and initiate conversations. Be ready to engage the participants at your booth and make the most of your time at the conference. Details and instructions about the game will be communicated in your confirmation email.
- Attendee Emailing Lists — As a benefit of exhibiting at the STN Conference, confirmed vendors receive registration lists with email addresses. STN encourages exhibitors to reach out to registrants prior to the conference. The lists should be used to provide company and product information to registrants as well as to invite participants to stop by your booth to learn more.
- Exhibit Booth Assignment — All space will be assigned on a first-come, first-served basis. STN reserves the right to rearrange the floor plan in the best interest of the show as a whole. Sharing space is prohibited. Ruling of STN shall be final with regard to use of the exhibit space.
Sponsorship Opportunities
Exhibit Hall Booths
| Sponsorship | Description | Price |
|---|---|---|
Premium Location Exhibits (Front Row of Booths; 10 available) |
| $2,500 |
Non-Premium Location Exhibits |
| $2,000 |
Additional Sponsorships
| Sponsorship | Description | Price |
|---|---|---|
Opening Reception & Live Music Sponsor (1 sponsorship opportunity available) | Kick off the conference with energy, connection, and Austin flair! As the Opening Reception & Live Music Sponsor, your organization will set the tone for the entire event—welcoming attendees to the “Live Music Capital of the World” with an unforgettable evening of entertainment, networking, and celebration. This exclusive sponsorship places your organization center stage as the host of one of the most anticipated events of the week. Your support helps create an engaging atmosphere that fosters community and connection among attendees. Sponsorship Benefits:
Audience: | $20,000 |
Thursday Lunch Sponsor | Refuel and reconnect with attendees during one of the conference’s most popular gatherings. As the Lunch Sponsor, your company will be front and center while participants network, relax, and recharge. Sponsorship includes:
| $30,000 |
Friday Lunch Sponsor | Connect with attendees over a shared meal before the conference awards ceremony. Sponsors receive reserved tables and have the opportunity to present a brief 30–60 second video or introduce the keynote speaker, spotlighting your support for the nursing community. As the Friday Lunch Sponsor, your company will be front and center while participants network, relax, and recharge. Sponsorship includes:
| $30,000 |
Breakfast Sponsor (2 available: Thursday or Friday) | Start the day with great food, fresh connections, and high visibility for your brand. As the Breakfast Sponsor, your company will be front and center as attendees gather to network and prepare for a full day of conference programming. Sponsorship includes:
| $15,000 |
Thursday Poster Reception Sponsorship | Celebrate innovation and connection at the Thursday Poster Reception, where attendees gather to explore research, network with peers, and unwind after a full day of sessions. As the Poster Reception Sponsor, your company will host the evening’s beer and wine service, ensuring your brand is at the center of this engaging and social event. Sponsorship includes:
| $7,500 |
Morning or Afternoon Break Sponsor (2 available on both Thursday and Friday) | Give attendees a boost between sessions and keep your brand top of mind during one of the most appreciated parts of the day. As the Afternoon Break Sponsor, your company will be recognized as the host of a refreshment break, offering snacks, coffee, and beverages that keep participants energized and engaged. Sponsorship includes:
| $3,000 |
Swag Sponsorships
| Sponsorship | Description | Price |
|---|---|---|
Hydration Sponsor (1 sponsorship opportunity available) | Keep attendees refreshed and your brand in their hands all conference long! As the Hydration Sponsor, your company’s logo will be featured on reusable water bottles provided to all attendees, offering ongoing visibility throughout the event and beyond. Sponsorship includes:
| $4,000 |
Lanyard (1 sponsorship opportunity available) | Put your brand front and center—literally! As the Lanyard Sponsor, your company’s logo will be featured on the official conference lanyards worn by all attendees, exhibitors, and speakers throughout the event. This high-visibility sponsorship ensures ongoing exposure every day of the conference. Sponsorship includes:
| $2,500 |
Attendee Bag (1 sponsorship opportunity available) | Be the vendor every attendee carries throughout the conference—and long after it ends. As the Conference Bag Sponsor, your company’s logo will be prominently displayed on high-quality bags distributed to all participants at registration. These bags hold conference materials, giveaways, and personal items, offering lasting visibility for your organization. Sponsorship includes:
| $4,000 |
Attendee Bag Insert (Only an exhibitor or sponsor may purchase this add-on.) | Get your company name directly into attendees’ hands! The Attendee Bag Insert opportunity allows your company to include one branded promotional item or brochure in the official conference bags distributed to all participants at registration. Sponsorship includes:
Details:
| $1,000 |
Communication Sponsorships
| Sponsorship | Description | Price |
|---|---|---|
Conference App Sponsor: (one sponsorship opportunity available) | Stay connected with attendees before, during, and after the event. As the Conference App Sponsor, your organization will be prominently featured on the mobile app that participants use to access schedules, session details, maps, and announcements throughout the conference. Sponsorship includes:
| $3,000 |
Wi-Fi Sponsor (one sponsorship opportunity available) | Keep attendees connected throughout the conference as the exclusive Wi-Fi Sponsor. Your organization will be recognized every time participants log in to the event network—ensuring high visibility and appreciation from all users. Sponsorship includes:
| $2,000 |
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Exhibit Rules and Regulations
EXHIBIT DATES AND HOURS
Scheduled exhibit hours begin on April 15 at 5:00 PM and end on April 17 at 2:00 PM.
ASSIGNMENT OF EXHIBIT SPACES
Exhibit space will be assigned on a first-come, first-served basis once payment is received. STN reserves the right to rearrange the floor plan in the best interest of the show as a whole. Sharing space is prohibited. Ruling of STN shall be final with regard to use of the exhibit space.
APPLICATION / OCCUPATION / CANCELLATION OF EXHIBIT SPACE
Application for exhibit space must be made through the application link on the website.
Any space not claimed and occupied for which no special arrangements have been made by 4:00 PM, April 15, 2025, may be resold or reassigned by STN to eliminate empty spaces in the exhibit hall. STN will not refund any part of the booth fee. Exhibitors may not assign or sublet any space allotted to them and may not advertise or display goods other than those manufactured or sold by them in the regular course of their business.
Cancellation of booth space by February 10, 2025, will result in a $250 release fee. If cancellation is made after February 10, 2025, STN will not refund the booth fees. Cancellation of exhibit space must be directed in writing to: STN Headquarters, 1024 Capital Center Drive, Suite 205, Frankfort, KY 40601 or via email at exhibits@traumanurses.org. Booth space will not be assigned without full payment.
OFFICIAL EXHIBIT DECORATOR
The official decorator will handle all decorating and exhibit furniture. The exhibit services kit outlines prices and instructions for securing special lighting, carpeting, wiring, telephone, computer rental or other special work in advance. The exhibitor services kit will be emailed to you around the middle of February. Please note deadline dates to order services.
Exhibitors are responsible for all freight, drayage, decorating and labor charges.
INSTALLATION OF EXHIBITS
Installation must take place between 12:00 PM and 4:00 PM April 15, 2025. Exhibits must be fully installed by 4:00 PM. No installation work will be permitted after this time without special permission from STN.
REMOVAL OF EXHIBITS
No exhibitor shall commence dismantling or packing product before the time officially announced as the closing of the show. Doing so will affect future participation. Crates and cartons will not be delivered prior to the close of show.
Exhibit removal must be completed by 6:00 PM on April 15, 2025. It is the responsibility of each Exhibitor to have material packed, identified and cleared for shipment by the removal time.
BOOTH CONSTRUCTION AND ARRANGEMENT
STN arranges for the erection of necessary draped backgrounds of uniform style. All exhibits must be confined to the special limits of the booth. The exhibit booth fee includes a 10’ deep x 10’ wide booth with an 8’ high back drop, 3’ high side drape, one 6’ draped and skirted table, two side chairs, one waste basket and a 7” x 44” identification sign. No part of the display, except equipment therein, is permitted in excess of eight feet in height without prior permission granted by STN. No perpendicular obstruction eight feet or more in height may extend forward more than half the distance from the back wall, and none over 48 inches in height shall extend forward for the remaining space to the front of the booth. (Exceptions are subject to STN’s approval.) Booths shall not present an objectionable side appearance when viewed from adjoining booth areas.
USE OF SPACE/PROMOTIONAL MATERIALS
Persons who are prepared to explain all products and services on display must staff exhibit areas during exhibit hours. Each exhibitor must wear an official STN conference badge. All solicitation, demonstration or other promotional activities must be confined to the limits of the exhibit hall. No exhibitor or sponsor can distribute promotional materials in a break out room or session. Literature on display shall be limited to reasonable quantities (one day supply). Exhibitors are encouraged to display or disseminate products and services, which are developed specifically for STN members at their booths, unless permitted through a separate sponsorship agreement. A company’s promotional materials should not interfere with any other company’s booth or sponsorship. Further, an exhibitor is prohibited from distributing copyrighted materials, unless they have written permission to distribute such materials.
FUNCTION SPACE
It is understood that no rooms, suites or other space in the conference Hotel are to be used for exhibit purposes, workshops or other exhibitor sales-related use. Invitational cocktail parties, open houses and similar exhibitor-sponsored affairs, other than usual private occupancy, must be scheduled with the Hotel and confirmed with STN conference management so as not to conflict with program events.
CARE OF EXHIBIT SPACE AND BUILDING
The exhibitor shall care for and keep occupied space in good order. Special cleaning and dusting of the booth and display equipment and material will be the exhibitor’s responsibility. Exhibitors may not place anything in the exhibit space common areas during the open hours of the exhibition. Exhibitors, or their agents, must not injure or deface the wall or floors of the building. When such damage appears, the exhibitor is liable to the owner of the property so damaged. Electrical wiring must conform to the National Electric Code Safety Rules. Combustible materials or explosives are not permitted in the exhibit area.
All exhibits shall serve the interests of the members of STN and be operated in a way that does not detract from other exhibits or the conference. Conference management determines the acceptability of persons, things, conduct, sound equipment and/or printed material and reserves the right to require the immediate withdrawal of any exhibit which is believed to be injurious to the purpose of STN. In the event of such restriction or eviction, STN is not liable for any refund of exhibit fees or any other exhibit-related expenses.
SALES, SAMPLES AND SOUVENIRS
No goods are to be sold for delivery on the floor. Orders may be taken for future delivery. Free samples and souvenirs may be given away at your designated booth only. Exhibitors may not display literature or products at any other conference areas unless a separate sponsorship agreement has been arranged. Any food or beverages dispensed or given away at your exhibit space must be purchased from or with the consent of the Venue.
LIABILITY
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and hold STN and its employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines and attorney fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy or use of exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Venue, its employees and agents.
Furthermore, exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the Venue, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of Hotel and its employees and agents.
Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this Exhibit, in an amount not less than $2,000,000 combined single limit for personal injury and property damage.
The Venue, its owners, and its operator shall be included in such policies as named additional insured. In addition, exhibitor acknowledges that neither the Venue, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance insuring any losses by Exhibitor.
SECURITY
A security guard hired by conference management will conduct general surveillance of the exhibit hall (excluding individual booths). Security will be provided during the following times:
- April 15 at 7:00 PM through
- April 16 at 6:00 AM
Exhibitors should take steps to protect merchandise or equipment they have displayed. Please see that all small display and personal items are secure before leaving the hall—even temporarily.
While STN provides security guards, this is solely as an accommodation to Exhibitors, and STN assumes no responsibility for any loss, damage or injury to any property of the exhibitor or to any of its officers, agents, employees or contractors, whether attributable to accident, fire, theft or any other cause whatsoever.
THE AMERICANS WITH DISABILITIES ACT
Exhibitor shall be responsible for making its exhibit accessible to persons with disabilities as required by The Americans with Disabilities Act and shall hold STN harmless from any consequences of exhibiting companies who fail in this regard.
COMPLIANCE
The exhibitor agrees to abide by and comply with the rules and regulations including any amendments that conference management may make from time to time. Exhibitor further assumes all responsibility for compliance with all pertinent laws, ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety and health as well as the rules and regulations of the operators of and/or owners of the property where the exposition is held.
CONFERENCE POSTPONEMENT OR CANCELLATION
STN at its discretion shall have the right to postpone or cancel the conference and exhibits and shall be liable in no way to the Exhibitor for losses resulting from such delay or cancellation. STN will not be liable for fulfillment of this contract as to the delivery of exhibit space if non-delivery is due to any of the following causes: By reason of the facility being damaged or destroyed by fire, act of God, public enemy, war or insurrections, strikes, the authority of the law, or for any cause beyond STN’s control. It will, however, in the event of its not being able to hold an exhibitor for any of the above names reasons, reimburse Exhibitor for the amount already paid for exhibit booth space.
AMENDMENTS
Any and all matters and questions not specifically covered by the preceding regulations shall be subject to the decision of STN. These rules and regulations shall be binding on Exhibitors equally with the foregoing conditions. Exhibitors shall be notified in writing of any amendments to these regulations.
QUESTIONS
For more information, contact the STN Exhibit Manager, at 859-977-7459 or email at exhibits@traumanurses.org.